Individual Student Progress Reports
View Sample Student Progress Report
This menu item provides a very comprehensive report for students. Many schools
use this as their student progress reports. This report includes the report
date, student name, every assignment date, category, title, earned grade,
possible points (weight), and letter grade. The running cumulative grade (trend) for
the current term is displayed in the right column. The student's category
averages, category points, and letter grades, final point totals, term grade,
semester grade, grading scale, absences, tardies, personal numbered comments, personal
memo, common message, and parent signature request are included. If a Grade
Level is entered on the SetUp Menu – Student Names selection, it will be included to the right of the student name.
Each radio button selects a different set of Individual Reports for displaying
and printing. An Individual Report is not printed for any student having a
grade of EXcused, Withdrew Passing, or Withdrew Failing for either the current
term or semester.
All Students
This should be selected to display/print individual reports for all students.
One report is printed for each student. An Individual Report is not printed for
any student having a grade of EXcused, Withdrew Passing, or Withdrew Failing
for either the current term or semester, or if the student was labeled as
Withdrawn on the Student Names Menu. To print the individual report for the student,
the student must be selected.
Deficiency Reports - Progress Reports
This selection is ideal for giving guidance counselors detailed information
about students performing below average. Some schools have substituted this
report for school deficiency reports that are sent home to parents. A deficiency
percentage is entered in the edit box. If the current term check box is marked, a
report is printed for all students earning a percentage equal or below the
deficiency percent for the current term. If the semester check box is marked, a
report is printed for all students earning a percentage equal or below the
deficiency percentage. If both the term and semester check boxes are marked, a report
will be printed if the student earns a percentage equal or below the
deficiency percent for either the current term or the semester. The SuperData edit box
can be marked so only students with matching SuperData will be examined.
Matching SuperData
This set of reports is ideal for providing other teachers (coaches, special
education, etc.) with detailed information about student academic performance.
Student SuperData is entered with the SetUp | Student Names menu. SuperData to
match is entered in the edit box. Reports are printed only for those students
with matching SuperData. If the check box is marked, the actual SuperData is also
printed on the report to help distribute the reports (for example different
homerooms).
When all classes option is checked, the program will automatically go through
all classes and select only those students with matching SuperData.
Matching SuperData/Deficiency
This selection is used to limit printing to those students with matching
SuperData and an academic level equal to or below to percentage entered in the
deficiency edit box. These reports are ideal for school districts and states using
the NO PASS-NO PLAY rule. The SuperData was entered with the
SetUp | Student Names menu. For example, SPORT could be entered in the SuperData column. When these
reports are needed, enter SPORT for the matching SuperData in the edit box.
Then enter the deficiency percentage. Reports will be printed for all students
having a percentage equal to or below the deficiency percentage and having SPORT
for the SuperData would be included on this report.
If you only need a student listing, use the List Reports menu selection.
Elementary Option
This option prints an individual report for each student for each class. If
the student has received grades in seven classes, then seven individual reports
will be printed for the student. All individual reports for one student will be
printed before advancing to the next student.
Elementary teachers with more than one group of students could enter the group
letter in the edit box. Students were assigned to a group with the
SetUp menu | Student Names selection.
The
Elementary Reports menu selection is used for printing a single sheet summary for each student. This
summary includes all classes, the current term or all term grades, all terms
and the year grade, and up to two numbered comments for each class.
Trend
The right column shows how different assignments effect the term grade
throughout the term. This trend can show when a student starts to slide, or when the
student starts to make improvements, and how the current term grade changes when
an assignment is not turned in.
Starting Class Number and Student Number
Usually printing begins with the first student in the first class when
multiple classes are selected. To start printing reports with a class other than the
first one, enter the class number for Advance Class Number. To start printing
reports after the first student, enter the new starting student number. These
options can be helpful if you cancel the printing or the printer jams when you are
in the middle of printing.
Font Selection
Individual print outs use an 11 point Courier New True Type font. Six lines of
student data are printed in each vertical inch. Marking the checkbox for a
smaller font will select Courier New 9 Point which allows eight lines of student
data per vertical inch. This allows more assignments on one page, and may
prevent the individual report being printed on two pages.
Alphabetize Progress Reports
If None is selected, the student reports will be printed in the same order as
the names are displayed for grade entry. Reports can also be alphabetized by
each class, or all students can be combined into one list and alphabetized. All
reports are always alphabetized when Elementary Reports are selected.
Alphabetizing reports can save time for secretaries responsible for sending these
progress reports home to parents.
Grading Scale
If weighting by category was chosen to decide the term (quarter) grade, the
Grading Scale shows how that term (quarter) grade was calculated using the
different weights and percentages. If the cumulative points method was
chosen, the Grading Scale information includes the number of points needed to
earn each letter grade. The Grading Scale can be removed from the printout by
marking the check box on this screen.
Parent Signature Request
There may be times when you want to send this report home for a parent
signature. Mark the check box to indicate your preference.
Include Common Message
The common message entered on the second page of the SetUp Menu |Teacher
Settings menu selection can be printed on all reports if the check box is marked.
A personal memo for individual students will be printed if the message is
located with the student data. These personal messages were entered on the File |
Personal Memo selection. Personal messages for elementary students must be
entered in the first class in which the student is enrolled.
Absent/Tardy Information
If Absence/Tardy information is not recorded, this check box should not be
marked.
If marked, the number of absences and tardies will be included on this print
out. If the student has no recorded absences or tardies, '***Perfect
Attendance***' will be printed. Absence/tardy information for elementary students must be
entered in the first class in which the student is enrolled.
Include Semester Grade
Some teachers prefer not to print semester grades on individual reports until
the end of the semester for student motivation. Turning this off is most
effective when semester grades are determined by weighting. When reports are printed
early in the second, third or fourth term of a semester, the current term
points have a much higher influence on the semester grade (when weighting).
Use School Letterhead
If this check box is marked, printing will begin lower on the page. This
option allows printing individual reports on school letterheads. The amount of the
top margin drop is set on the
SetUp menu | Teacher Settings selection.
Print in Reverse Order
If this check box is marked, the students in each class will be printed in
reverse order. This lets the reports be properly stacked for some printers like HP
DeskJet printers.
Mid Term Report Heading
If MTR is entered as an option on the
Utility Menu-Advanced Features menu selection, a heading such as 'Mid Qtr 2 Report' will be printed on the
reports. To remove the heading, enter option MTR again.
Screen Shot
This screen shot size was reduced for Internet display purposes.