Backing Up Your Student Data

This selection automatically makes a back up copy of the student data. Choose the drive and folder to receive copies of your files. If necessary, place a formatted diskette in the destination drive. Then click the Continue button. The student name, data, attendance, and note pad files will be read and copied to the back up diskette. The memo files printed on the individual reports (displayed on the SetUp menu | Student Names selection are not backed up.

Use this menu selection to back up your valuable data. There is a higher degree of confidence if the back up data was made with the program than if it was made using Windows or DOS. If your original data diskette becomes damaged, your data can be read your back up. This is why making back ups of your data is important. Computer diskettes, USB thumb drives, and people are not perfect.

Safety

A warning message is displayed on the opening screen if more than 49 assignments have been entered since the last back up of your data. Making a backup copy of your valuable student data with this menu selection will remove the warning message.

To Back Up From Diskette to a Hard Drive Folder

The original student data diskette must remain in the regular disk drive. To back up your data to a hard drive folder that contains the program, you would select drive C: and the folder GRADES. If more than one teacher uses the computer, the teachers should back up to different folders. Putting the new folder name in the edit box, and clicking the Create Folder button can make a new folder.

To Back Up From the Hard Drive Folder to a Diskette

To back up your data to a diskette, you would only need to select the drive letter, for example A: A USB Thumb drive behaves the same way.

If you normally save your data on diskette, and your diskette is damaged. Copy all files starting with the words class*.*, and config.* from your back up folder to a blank diskette. This diskette will become your new working student data diskette. If you made a setting for simultaneous saving to hard drive and diskette with the SetUp menu | Teachers Settings selection, the data in the C:\GRADES\MyGrades folder will be more recent then your back up folder data which was made the last time you backed up.

Gradebook Power can also read the backup data by changing the drive and folder containing the student data. This is done with the Utility menu | Advanced Features selection.

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