Adjusting Previous Semester Grades

Occasionally adjusting a student's previous semester grades to calculate the year average might be necessary. This menu option is also useful for a teacher who starts using this program second semester and needs to calculate a year grade. These grades are also used for the Elementary Report Card option. The marked radio button setting determines which grade is displayed.

If the grade is being adjusted to for the special needs of the student (for example special education), enter the letter Y for Yes with the SetUp Menu-Student Names selection to indicate if term, semester, or final grades have been adjusted. Printouts will display an asterisk * with the term, semester, and final letter grades.

If a percentage, letter grade, or special grade is entered, this grade will override the grades that were transferred forward when starting new semester. The new grades will be printed on the school year summary printout, and elementary report card print out, and included in the export files if needed. If EXcused is entered for the previous semester grade, that semester grade is ignored in calculating the year grade.

Verify Button

If the Verify button is clicked, the percentages and letter grades for each student are compared to verify the displayed percentage matches the displayed letter. If the match is not verified, a warning message is displayed for the student.

Create Button

First semester term and semester grades may not always be displayed after selecting a class. Previous term grades were not available in the DOS version of Gradebook Power. A corrupt YR2 or YR3 file or creation of a new student data file could also cause non-display of the grades after a diskette or file error. The previous semester files must be located in the same folder or on the same diskette or thumb drive as the current semester files to proceed.

When the (Re)Create button is clicked, each file for the previous semester of the selected class is checked. Grades for each term and the semester grade are calculated. The grades and attendance information for the previous semester are then placed in the YR2 or YR3 files. This information can be used for the full year elementary summary and Avery permanent record labels. Clicking the (Re)Create All button will create new YR2 and YR3 files for all classes. YR2 files are created for second semester. YR3 files are created for the third term of a trimester.

Screen Shot

This screen shot size was reduced for Internet display purposes.